Introduction
Gmail Archive folder, If you delete any mail, it will not appear again. After deleting any mail in Gmail, you lose it forever. You may use the “Archive” option instead of deleting your emails. To archive, first of all, select any mail you want to archive. You can also choose multiple emails at a time to archive them. Then you will see an arrow pointing downward. This arrow is the archive button. Click it to archive your emails.
After archiving any email, it will disappear from your Gmail. But you still can view the archive emails even if they are not in your Gmail. There are ways you can use to view your archived emails in Gmail. But firstly, we have to know the difference between archived mail and deleted.
Difference between archive and delete mail
Delete emails
If you delete the emails from your Gmail, those emails will never appear on your Gmail page. The data of deleted emails will disappear forever. When you delete any email from Gmail, it will be on the trash label for 30 days. After that, those emails will delete permanently. But if you want to recover your mail, you can do it. But the condition is that you have to retrieve them within 30 days, before deleting them permanently. The deleted emails will not be safe anymore.
Archive emails
If you archive the emails from your Gmail, those emails will disappear from the Gmail Archive folder page and move to the “All Mail” label in your Gmail. The data in archive emails will be safe but disappear from the main page of Gmail.
Here is no time limit to keep the emails in archive labels. If you want to hide your emails, you can archive them. The emails in the archive label will not delete permanently until you are not doing it yourself. You can view your data anytime which is in the archive label. The archive emails will be safe in the archive label.
Differences in folders and labels
Another thing about Gmail Archive folder is that it arranges all emails in labels, not in folders. The difference between folders and labels is that you can find email in only one folder. You cannot move the same email in many folders. But in the case of labels, you can add many labels to one email. In this way, you can find emails in many places. It makes the search easy.
Archive labels
The archive labels are in Gmail, but not visible directly. You have to know where your archive data goes. Here are two methods to find your archive data.
All Mail Label
Search it in the Search bar. You can use any method to view your hidden emails in the archive label.
All Mail label
The first method to find your archive mail is by clicking the “All Mail” label. When you open the Gmail Archive folder page, there will be many options. All Mail is one of them. Click on that option, and there you will see emails of all categories, including the email in the trash can and archive emails.
All Media labels may not appear instantly sometimes. In this case, you look for a “more” option. Click that option. There, you will see many other labels that are not visible on the front page. Click the archive label. There you will see all your archive emails.
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After clicking the All Mail label, scroll down until you see the email you want to view. There are so many emails in the archive label, you can search for them. But the condition is that you may know any basic information about the email you want to search. You can search the archive mail by putting any of these pieces of information;
1: Topic or title of the email
2: Date
3: Sender
4: Keyword
Besides this, you can also use any basic information which can be helpful for you to search any mail.
Using the search bar to find the archive label
If you cannot find the “All Mail” label, you can find the archive label by searching it in the search bar of Gmail. It is essential to find archive emails with the basic information about your email. You must enter the sender name, keywords, date of sending or receiving email, or topics.
Unarchive an email
1: If you want to unarchive your email, first click the email you want to unarchive.
2: There, you will see an option to move back to the inbox.
3: After clicking that option, go back to the inbox page. There you will find your unarchive email.
Interesting point
When you get a reply, the archived email will automatically move to your inbox so that you may see it. If your email is in an archive label, you cannot know about receiving any reply.
Why archive emails?
By archiving emails, you can reduce the email rush in your Gmail. To archive any email folder means that it is now over. One more benefit of archiving your email is that you can easily find the emails. Moreover, you will not receive replies to archived emails. It relaxes your mind.
Delete archived emails
If you don’t need the archived emails, you can delete them from your Gmail.
1. Search the email you want to delete in the archive label.
2. Click on the delete option.
3. The archived email is deleted now and you will receive replies or notifications no longer from the deleted email.
FAQs
How to unarchive emails?
To unarchive the emails, go to the archive emails and click the one you want to unarchive. There you will see “move back to inbox” and click that option to unarchive the email.
Can we see the archived emails in Gmail?
Yes! You can view the archive emails in the All Mails label or search the archive emails in the search bar.
Is there any time restriction to keep the archived emails in Gmail?
No! There is no time limit or restriction to keep the archived emails in Gmail. Archive emails will be safe until you don’t delete them.
Can I delete archive emails?
Yes, you can! If you don’t need the archive emails anymore, you can delete them by clicking the archive email and then the delete button.
What if I delete emails instead of archiving them?
If you delete your emails instead of archiving them, you will not be able to see the deleted media again. On the other hand, if you archive your emails, you can view them anytime.
Conclusion
Archiving the emails reduces the space in your Gmail and you can search any email more effortlessly. If you accidentally archive your email, you can unarchive your email by moving it back to the inbox. Your archive emails are safe in Gmail until you delete them. You can view your archived emails in the All Mail label or by searching it in the search bar.